The best scheduling tool for consultants

Doodle is one of the best scheduling tools for consultants who need a simple, professional way to book client meetings, discovery calls, workshops, and paid sessions. Clients can schedule instantly through your Booking Page — no back-and-forth emails, no app, no login. Doodle syncs with your calendar, supports payments with Stripe, and reduces no-shows with automated reminders (Pro), making it ideal for busy consultants who want to save time and run a more organized, efficient business.

Intro

When you're a consultant, your calendar is your business. Discovery calls, client meetings, project workshops, stakeholder check-ins, billing conversations — everything runs on time. But managing all of that through emails, LinkedIn messages, and calendar chaos wastes hours each week.

You need a scheduling tool that feels like a smart assistant: helping prospects book calls, letting clients schedule meetings without friction, collecting payments when needed, and reducing last-minute changes — all without adding extra admin to your workload.

What is the best scheduling tool for consultants?

Good scheduling software for consultants should:

• Let clients and prospects book online instantly

• Sync with your calendar so you never double-book

• Offer different booking types (discovery call, paid session, workshop, etc.)

• Handle 1:1 and multi-stakeholder meetings

• Send automated reminders to reduce no-shows

• Support payments

• Work without requiring your clients to download or log into anything

Doodle does all of this — and keeps the experience simple and professional.

How can I let clients book meetings without email back-and-forth?

Create a Booking Page. You set your availability; clients pick a slot.

You can share the link in:

• Email signatures

• LinkedIn messages

• CRM follow-ups

• Proposals

• Your website or portfolio

Clients get instant confirmation — and your calendar stays organised.

Can I run multi-stakeholder or group meetings?

Yes. Consultants often need to bring several people together (e.g., leadership teams, HR + finance, cross-functional workshops). With Doodle, you can:

• Create a Booking Page with a participant limit

• Or use Group Polls to find a time that works across busy schedules

Perfect for workshops, audits, interviews, and project kick-offs.

How do I reduce no-shows and last-minute changes?

Doodle Pro includes automatic reminders that go out before the meeting. This helps keep your calendar reliable and reduces “sorry, forgot!” cancellations.

You can also:

• Add buffer time between calls

• Require notice for cancellations

• Limit how far in advance clients can book

• Share prep documents or expectations in the confirmation email

Can I accept payments when clients book?

Yes — Doodle integrates with Stripe so you can collect payments at booking. Works for:

• Strategy sessions

• Paid audits

• Coaching retainers

• Workshops or training blocks

No invoices, no chasing — payment is secured before the meeting happens.

What can I customise in Doodle?

Consultants can tailor their Booking Page to reflect their brand and process:

• Custom logo and colours (Pro)

• Different durations for different meeting types

• Video, phone, or in-person formats

• Recurring weekly availability

• Lead time and buffer settings

• Time-zone–friendly booking (great for international clients)

Features at a glance

What’s not included (yet)

• CRM or client dashboard

• File uploads or session notes

• Automated package tracking

• Workshop attendance tools

Doodle stays intentionally simple. You may still use separate tools for CRM or document sharing — but for booking, reminders, and payments, Doodle is often all you need.

❤️ Why consultants love Doodle

“Prospects used to take days to book a call. Now they choose a time instantly — and my conversion rate went up.” — Elena V., marketing consultant, Berlin

“As a management consultant, I run meetings across four time zones. Doodle keeps everything organised, without the usual scheduling headaches.” — Jonas F., operations consultant, Chicago

Doodle is trusted by millions and doesn’t require clients to create accounts. Just a clean, simple booking experience.

Key takeaway

If you're a consultant ready to save hours of admin and work more professionally, Doodle gives you an easy way to book clients, reduce no-shows, and accept payments — all from one link.

Free plan available. Pro adds reminders, branding, and Stripe payments.