What happens in a Zoom meeting?
“You’re on mute”. Something most of us probably heard a lot during the various COVID lockdowns. However, working remotely is now so common most of us don’t think twice when an invite to a virtual meeting comes in.
But what should actually happen in a Zoom meeting? Is there a specific format or specific things we need to think about?
The simple answer is that most should operate just like an in-person session.
Start by sending your agenda. List all the things you want to cover, with the most important at the top. If you can, assign times to each topic to keep you focused. Let people reach out if there’s anything unclear and be open-minded about changes if they’re needed.
When chairing the meeting, things might seem a little different at first, but should quickly become second nature. Ask everyone to mute their mics at the start of the meeting. Often with big sessions, this will happen automatically. People can then raise their hands if they have a contribution and you can call on them as they do so.
Like any other meeting you might have, be sure to have a note taker and provide a list of action points after the meeting has ended.