How to Share an Outlook Calendar with Someone

Sharing your Outlook calendar is an excellent way to keep everyone in the loop, whether you’re scheduling meetings, coordinating with colleagues, or planning events. It ensures that others can view your availability, making it easier to set up appointments without the back-and-forth of emails. 

Here’s a step-by-step guide on how to share your Outlook calendar with someone.

Follow these steps to share an Outlook Calendar

Open Outlook and click the calendar icon in the bottom left corner of the Outlook window to navigate to the calendar view.

Select the calendar you want to share from the left-hand panel. If you have multiple calendars, choose only the one you want to share.

Click on "Share Calendar," located in the toolbar at the top. This will open a new window where you can specify sharing settings.

Enter the recipient’s email address in the "To" field. You can share your calendar with anyone inside or outside your organization.

Choose the recipient's permission level. Options include "Can view when I’m busy," "Can view titles and locations," "Can view all details," or "Can edit." Select the one that best fits your needs.

Click "Send" to share your calendar. The recipient will receive an email invitation with a link to view or manage your calendar based on the permissions you granted.

Level up by integrating Outlook with Doodle

An even easier way to get people together quickly is to integrate your Outlook calendar with Doodle. This powerful scheduling tool simplifies and expedites finding the best time for meetings. 

Unlike Outlook alone, Doodle allows you to create polls, send out available time slots to multiple participants, and let them choose the best times. Doodle's scheduling features eliminate the hassle of coordinating schedules. 

Additionally, Doodle automatically updates your Outlook calendar once an event is booked, so you won’t need to adjust your availability manually. This seamless integration helps you stay organized and ensures your scheduling process is as efficient as possible.