What happens in a project meeting?
Start by thinking about what stage of the project this meeting is happening. If the meeting is at the start you’ll want to do a round of introductions and explain what’s happening. If it’s a check-in you can get straight to the point.
Once you’ve completed your introductions and possibly even had an icebreaker, the first meeting is going to talk about scope. What needs to be done? Who is doing it? What is the deadline? Using a ticketing system is a good way to manage this. You can create the project as a master ticket with each part of it set up as a sub-ticket. That way it’s really easy to keep track of what’s happening.
Now, for the meeting itself be sure to have a clear structure. If it’s a regular check-in be sure people know that and are prepared. They will have questions, so be prepared to answer them and listen to ideas that could help improve how the project progresses. They might have things you’ve not thought of.
You should also ask for feedback to ensure what you’re asking them to do is clear and, if not, think about how you can clarify things in future sessions.
Try not to force anyone into doing something they don’t feel comfortable doing. People who buy into what you want to achieve are much more likely to produce better results.