The Benefits of Using a Time Zone Planner

Read Time: 7 minutes

No credit card required.

Virtual meeting

Did you know that there are 24 different time zones around the world? 

If you work for a large multinational, meeting with colleagues around the world - it probably feels like a lot more. Scheduling meetings and collaborations across borders and continents is a growing challenge as our interconnected global landscape continues to expand. That’s why professionals face the growing need for efficient time management tools. 

Today, we’ll explore the benefits of using a time zone planner like Doodle, empowering individuals and teams to conquer time zone differences and embrace seamless scheduling for enhanced productivity and success. 

Let's embark on a journey to discover the power of time zone planning.

Set up your next virtual meeting in minutes with a free Doodle account

The Rise of Global Collaboration

As businesses and organizations expand their reach globally, virtual meetings and remote work have become the norm. 

People from different continents and time zones now need to coordinate their schedules seamlessly. When teams and clients are scattered across the world, finding the right time for meetings can be a daunting task. 

This is where a time zone planner comes to the rescue, offering a simple and efficient solution to accommodate diverse schedules.

The Role of a Time Zone Planner

A time zone planner, like Doodle, is a powerful scheduling tool that takes the guesswork out of planning meetings across various time zones. 

By integrating time zone conversion directly into the scheduling process, it displays available time slots in each participant's local time, eliminating confusion and avoiding scheduling conflicts.

Time Zone picker

Advantages of Using a Time Zone Planner

Seamless Coordination: 

With a time zone planner, you can easily find overlapping time slots for participants located in different time zones, ensuring everyone can attend meetings without inconvenience.

Time Savings: 

Manually converting time zones and coordinating schedules can be time-consuming. A time zone planner automates this process, saving you valuable time and allowing you to focus on more important tasks.

Enhanced Productivity: 

By eliminating the back-and-forth communication regarding meeting times, a time zone planner enhances productivity by streamlining the scheduling process and reducing unnecessary delays.

Increased Global Collaboration: 

Embracing a time zone planner fosters better global collaboration and enables teams to work more efficiently together, regardless of their geographic locations.

How to Use a Time Zone Planner

Using a time zone planner like Doodle is straightforward. Here's a step-by-step guide:

Step 1: Sign up for a Doodle account or log in if you already have one.

Step 2: Create a new event by specifying the meeting title, location (virtual or physical) and duration.

Step 3: Add the email addresses of the participants and choose suitable dates and times for the meeting.

Step 4: Doodle will automatically convert the selected time slots into each participant's local time, making it easy for them to choose their availability.

Step 5: Once participants have selected their preferred time slots, you can finalize the meeting time based on the most popular options.

Set up your free account - no credit card required

Planning Meetings Across Time Zones

When planning meetings across time zones, consider the following tips:

Prioritize Flexibility: 

Be open to finding meeting times that work well for the majority, even if it means compromising slightly for some participants.

Offer Alternatives: 

When sending out meeting invites, provide multiple options for different time slots to accommodate various schedules.

Avoid Peak Hours: 

Try to avoid scheduling meetings during early mornings or late evenings in participants' time zones, as these times may not be conducive to productive discussions.

Use Visual Aids: 

Utilize time zone converter tools and visual aids to display multiple time zones at once, helping participants quickly grasp available meeting times.

As the world becomes more interconnected, efficient time zone planning is crucial for successful global collaborations and virtual meetings. 

Time zone planners like Doodle simplify the process of finding the perfect meeting time for participants spread across different time zones. 

By automating scheduling and eliminating confusion, these tools enhance productivity and enable teams to work seamlessly together, regardless of their geographic locations.

Embrace the power of a time zone planner and unlock the full potential of global collaboration in your professional endeavors.

Related content

Doodle vs Xoyondo


Doodle vs. Xoyondo: Which Group Scheduling Tool Is Better?

by Franchesca Tan

Read Article
Man in blue shirt (calendar) Graphic

How to

The Best Way to Use for Group Scheduling

by Franchesca Tan

Read Article


5 Ideas for Scheduling Volunteer Work Without Burnout

by Franchesca Tan

Read Article

Solve the scheduling equation with Doodle