7 Tips for Scheduling More Effective Performance Reviews

Read Time: 4 minutes

Franchesca Tan

Franchesca Tan

Updated: Apr 24, 2024

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Performance reviews are critical in fostering employee growth and enhancing overall business productivity. They help identify areas for improvement, celebrate achievements, and set clear expectations for future performance. 

Effectively scheduling these reviews can amplify their constructive impact, ensuring they are focused and result in actionable insights. 

This article explores seven tips to make your performance reviews as productive as possible, integrating regular feedback, performance metrics, review follow-ups, and effective human resource management.

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Prioritize regular feedback

To foster continuous improvement and engagement, shift from having only traditional annual reviews to including more frequent feedback sessions like regular or weekly 1:1s. 

Incorporating feedback into these regular meetings ensures that employees receive consistent and timely input on their performance, making any feedback during formal reviews less surprising and more a reinforcement of ongoing discussions. 

This approach keeps employees aligned with their goals and the company's objectives and maintains a continuous dialogue about performance and expectations.

Establish clear guidelines

Before conducting any performance review, it's crucial to set transparent criteria. These should be based on achievable performance metrics that align with your company's goals. 

Clearly defined metrics streamline the evaluation process and ensure fairness and objectivity. Use these guidelines as a benchmark during each review to measure progress and identify areas needing attention.

Schedule strategically

Choosing the right time for performance reviews can significantly affect their effectiveness. Consider scheduling reviews when the workload is generally lighter, allowing both the reviewer and the employee to prepare adequately. 

Utilizing Doodle's Group Polls feature, you can easily find the most suitable times for everyone involved, ensuring that the reviews are conducted without rush and with complete focus.

Prepare participants

Preparation is vital to an effective performance review. Ensure that all participants have access to the performance metrics, previous reviews, and any relevant documentation ahead of time. 

This preparation enables a more structured and focused discussion and reduces the time spent clarifying basic information during the meeting.

Use the right tools

Leverage technology to streamline the scheduling process. Scheduling tools like Doodle offer various tools, such as 1:1s and Sign-up Sheets, that simplify finding the best times for one-on-one sessions or group reviews. 

These tools integrate with your existing calendars, automatically highlighting available slots and reducing the administrative burden associated with manual scheduling. 

Additionally, platforms that support team feedback and performance reviews can enhance the review process, offering a holistic view of performance data and feedback in one centralized place.

Create a follow-up plan

A performance review shouldn't end at the meeting. Review follow-ups are essential to ensure that the feedback you give is put into action. Schedule a follow-up meeting right after the review to discuss progress on the feedback and ongoing support. 

This follow-up meeting shows commitment to employee development and keeps both parties accountable.

Maintain documentation

Keeping detailed records of each performance review can be invaluable. These documents provide a history of discussions, agreed-upon goals, and areas for improvement, which can be incredibly useful for future planning and legal compliance. 

Digital tools can help manage this documentation efficiently, ensuring easy access and organization.

With a Doodle account you can arrange events quickly and completely free

Enhance feedback and performance reviews with Doodle

Doodle simplifies the scheduling and management of performance reviews and regular feedback sessions. With features like 1:1s and Group Polls, managers and teams can easily set up meetings that fit everyone's schedule. 

By streamlining the process, Doodle helps maintain a consistent flow of communication and feedback, which is integral to effective performance management and employee development.

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