Privacy Policy

Doodle takes great care to protect your privacy and to secure the data that is stored on the Doodle servers. Doodle employs several security professionals who implement the technical and organizational security during development and operations. Doodle takes measures to protect personal information against loss, misuse, unauthorized access, unauthorized disclosure, manipulation, or destruction.

This Privacy Policy describes how Doodle handles the data it has access to.

Overview

When you use Doodle, you send pieces of data to Doodle; this can be a name, an e-mail address, or information relating to your appointment. Other data is generated implicitly by your use of Doodle, e.g. log data.

Log data

Doodle records certain requests and transactions in log files. This log data is used for troubleshooting, statistics, quality assurance, and to monitor system security and can be analyzed to that end. Doodle can publish anonymous statistics under the condition that no personally identifiable information can be derived from such statistics.

Doodle also uses KISSmetrics and Google Analytics to compile usage statistics. These services are provided by Space Pencil, Inc. and by Google, Inc., respectively. Their privacy policies can be found at http://www.kissmetrics.com/privacy and http://www.google.com/privacy. Doodle anonymizes IP addresses before they are sent to Google Analytics.

Doodle also employs NET-Metrix, AGOF, and ÖWA to certify its traffic statistics in Switzerland, Germany, and Austria. Detailed information (in German) on how this certification works and what information is collected can be found here: NET-Metrix, AGOF, ÖWA. An appendix at the end of the German version of this policy also provides further information on how information is collected for web traffic that originates from Germany.

Cookies

When you use Doodle, the service can store cookies on your computer. Cookies are little pieces of information that can help identify your browser and that can store information, e.g. application settings. Doodle uses cookies to track usage, to improve ease-of-use and the overall user experience, and to manage advertising inventories.

Advertising

Advertising is one of Doodle’s revenue streams. Therefore, Doodle displays advertisements on some of the services, e.g. on certain web pages or in e-mails. These advertisements can be targeted based on the information that is available to Doodle, e.g. language, IP address, poll content, etc. This targeting is always an automated process; none of the information used for targeting is analyzed manually or made available to advertising customers. In some cases, Doodle displays advertisements from Google’s AdSense or AdExchange network. These advertisements can be targeted based on the poll content. Google does not disclose that information and only uses it for the intended purpose. You can review Google’s Ads Privacy Policy here: http://www.google.com/policies/privacy/ads/. Furthermore, you can use Google's Ads Preferences Manager to configure the right ads settings for you.

Doodle's paid services (Premium Doodle) are ad-free.

Outdated and completed polls

You can delete outdated or completed (or, in fact, any) polls manually at any time using the admin link. When deleting a poll, that poll’s information will be deleted from the Doodle databases. Furthermore, outdated polls are automatically deleted from time to time, but no earlier than 30 days after the last date in the poll, or 30 days after the last access to a poll without dates.

Inactive accounts

Doodle can delete user-accounts if they remain inactive (i.e. not accessed) for 1 year or longer.

Unauthorized access

Doodle implements several mechanisms to prevent unauthorized access to polls, accounts, or other data.

To access a poll, you use the unique link which Doodle provides and which contains a random access code. This link is an important element to prevent unauthorized access to a poll. You should send this link only to authorized people, i.e., the people you wish to participate in your poll.

User-accounts are protected by passwords. You should choose a secure password and ensure its confidentiality to prevent unauthorized access to your account.

Inviting from Doodle

As an option, you can contact and invite people to participate in a poll from Doodle. In this case, Doodle needs to know the e-mail addresses of the people to be contacted. You can enter these e-mail addresses in the corresponding form. Doodle stores these e-mail addresses in your user-account for your convenience; Doodle will be able to offer you the same contacts again next time you use the service. You can have Doodle delete all stored e-mail addresses any time using the corresponding function in your user-account.

General remark: Like all other personal information, Doodle will not share participants' e-mail addresses with third parties. Doodle will not send any e-mail communication to participants' e-mail addresses without your consent.

Contacts integration

As an alternative (or complement) to the Doodle contacts, you can use your existing Google contacts to gain access to the e-mail addresses of the people to be contacted. In this case, you authorize Doodle to access your Google contacts. Your Google contacts will still be stored at Google, while Doodle makes a copy of the e-mail addresses to have efficient access. Please note also: The process of accessing your Google contacts is set up (thanks to OAuth) to make sure that Doodle at no time has access to your Google password. You can delete the e-mail addresses stored at Doodle at any time (Link -> "Delete all cached contacts").

Calendar integration

You can connect Doodle with your calendar to make the scheduling process even easier and more efficient. There are two types of calendars: online and offline.

Online calendars like Google calendar are constantly accessible via their respective interfaces. Doodle can store certain calendar data temporarily to improve performance (caching).

Offline calendars like Microsoft Outlook are connected using a plugin (see below). Doodle will store a copy of (all or parts of) the calendar data to ensure access to the calendar data even if the Outlook calendar is currently offline.

In either case, calendar data on Doodle can be deleted at any time.

Plugins

Doodle provides optional plugins which extend the service by integrating it into your local environment (calendar, contacts). A plugin is a software that you download and install on your computer, and which has access to your calendar and contacts.

Doodle will use the via plugins accessible information only for the intended purpose. Doodle will only access the information that is necessary to provide the intended service.

Communication between you and Doodle

If you send Doodle a message, this message can be stored to process it, to compile statistical information, to improve our services and support, or to get in touch with you.

Payment processing

Doodle supports the leading payment processing provider, PayPal. You can find their privacy policies here: PayPal. To make payments as easy and user-friendly as possible, Doodle sends your name and e-mail address to Paypal during a payment process. All this information would be requested by the provider anway.

Location of data

The Doodle databases are mainly located in Switzerland. For failover purposes the data is also kept on cloud servers in Ireland.

Sharing personal information

Doodle uses personal information according to the Terms of Service and this Privacy Policy.

Doodle may share personal information with other companies or individuals only in the following limited circumstances: (i) Doodle has your consent; (ii) Doodle has good faith that there is a legal obligation to share the data; (iii) Doodle needs to access or share the data to protect the security of the service or of others users’ data; (iv) Doodle needs to access or share the data to protect Doodle’s rights and property or to enforce the Terms of Service.

Changes

Doodle reserves the right to update this Privacy Policy at any time. The most current version of this policy is available at doodle.com/privacy-policy.

September 24 2014